Invoices
Review and pay freelancers on the Invoices page (/invoices).
Invoice Inbox
All invoices sent by freelancers:
- New - Just received
- Viewed - You've opened it
- Paid - Payment complete
- Overdue - Past due date
Reviewing Invoices
Click any invoice to see:
- Line items - Work breakdown
- Dates - When work was performed
- Rate - Agreed day rate
- Total - Amount due
- Due date - Payment deadline
- Payment terms - Net 15, Net 30, etc.
Payment Options
Direct Payment (Stripe)
If freelancer accepts online payments:
- Click "Pay Invoice"
- Enter credit card or bank details
- Confirm payment
- Instant confirmation
Manual Payment
For bank transfer or check:
- Use freelancer's bank details
- Complete transfer outside Bookr
- Mark invoice as "Paid" in Bookr
- Add payment reference number
Invoice Details
Freelancer Info:
- Name and company
- Contact email/phone
- Billing address
- Tax ID (if provided)
Your Info:
- Your organization name
- Billing address
- Project associated
Work Details:
- Booking period timeline
- Multiple periods (if applicable)
- Excluded dates shown
- Weekend/premium rates (if applicable)
Downloading & Printing
- PDF - High-quality PDF for records
- Print - Print-ready format
- Export CSV - Bulk export for accounting
Payment Tracking
History:
- All payments made
- Total per freelancer
- Monthly spend
- Outstanding balance
Reminders:
- Automatic reminders for due invoices
- Overdue notifications
- Payment confirmations
Bulk Actions
Select multiple invoices to:
- Mark as paid (for manual payments)
- Download all PDFs
- Export to CSV
- Archive
Organization Billing
If part of an organization:
- Centralized billing - All org invoices in one place
- Team visibility - See who approved what
- Budget tracking - Link to projects
- Accounting export - CSV for your accountant
Tips
- Review promptly - Don't delay freelancers
- Save payment details - Faster next time
- Link to projects - Track project costs
- Export monthly - For accounting/taxes
- Pay on time - Build good relationships
- Question errors - Contact freelancer if wrong
- Keep records - Download PDFs for taxes